Safeguarding
Safeguarding, built in.
Football club safeguarding and consent on every plan: consent by version, no adult messaging a child alone, and access on a need-to-know basis.
What is built in.
Most club software treats safeguarding as a policy document stapled to a product built for something else. Here it is in how the thing works, not a setting a club has to find and switch on.
Consent, version by version.
When a parent agrees to something, the platform records which version of the wording they agreed to, and when. Change the wording later and the old agreement still says exactly what it covered.
Only the people who need to see.
Medical notes and emergency contacts are visible to the club admin and the manager of the child's own team. A treasurer sees names and money, and nothing else about a child.
Staff dates that chase themselves.
Staff DBS checks and qualifications sit in one list with their renewal dates. The person gets a reminder 60 days out, 30 days out and on the day, then monthly if it lapses. It reminds you of dates and never says anyone is cleared.
Medical notes, access logged.
Every time someone opens a child's medical notes or emergency contacts, it is logged, with who and when. Club admins can read the log and download it.
Kept only as long as it is needed.
Each kind of record, messages included, has a retention period. A club can change it with a reason, and place a hold. Data that no longer needs to exist stops existing.
Everything that is built in.
Every protection, one line each. All of them are on every plan, from the cheapest to the most expensive.
Consent, against the version agreed
Each consent is stored against the wording the family agreed to, with the date.
Every planOld agreements stay true
Change the wording later and the old agreement still says exactly what it covered.
Every planPhotos, a separate yes or no
A parent can withdraw a photo consent later.
Every planUnder-18 accounts gated on a parent link
A 16 or 17 year old's own account only comes alive once a parent or guardian link has been accepted.
Every planNo adult to child messages
No adult can message a child one to one, and no setting turns that off.
Every planContact runs through the club
Messaging a child's family runs through the club, so adult contact with children stays on the record.
Every planAccess on a need-to-know basis
Medical notes and emergency contacts are visible to the club admin and the manager of the child's own team.
Every planDate of birth held properly
Date of birth is required, and corrections are made by an administrator and logged.
Every planCredential reminders
DBS and qualification reminders at 60 and 30 days and on the day, then monthly. One digest to club admins. Never says anyone is cleared.
Every planAccess logged
Every time someone opens a child's medical notes or emergency contacts, it is logged.
Every planRecords kept for a set time
Each kind of record, messages included, has a retention period. A club can change it with a reason, and place a hold.
Every planThe welfare officer stays with the club
Your welfare officer, DBS checks and FA duties stay with the club. The platform keeps a proper record and makes the right thing the easy thing.
Every plan
The tag shows which plan a club needs. Plans are priced per club, never per player. See every feature, the three prices and how safeguarding works.
What it never does.
The platform is not a replacement for the people and processes that already sit around your club, so here is what it will not do.
Read the data processing terms- It never says anyone is cleared. It reminds you of DBS and qualification dates, and that is all.
- No adult can message a child one to one. There is no setting that turns that off.
- It never stretches a consent. Change the wording and the old agreement still says what it covered.
- A 16 or 17 year old's account never comes alive before a parent or guardian link has been accepted.
- It never claims to make a club compliant. The welfare officer, DBS checks and FA duties stay with the club.
How we handle the data behind all of this, as your processor, is set out in the data processing terms.
Questions parents and committees ask.
The questions we get asked most, answered straight. If yours is not here, email info@thefullsquad.com and a person will reply.
Who can see my child's details?
Medical notes and emergency contacts are visible to the club admin and the manager of your child's own team,. Every time someone opens them, it is logged.
What counts as a consent, and can it be watered down later?
A consent is recorded against the exact version of the wording a parent agreed to. If the wording changes later, the old agreement still means exactly what it meant when it was given.
Can a coach message my child directly?
No. Messaging a child's family runs through the club, and no adult can message a child one to one.
How long is my child's data kept?
Each kind of record, messages included, has a retention period rather than being kept forever. A club can change it with a reason, and place a hold. Data that no longer needs to exist stops existing.
Does this replace DBS checks or our welfare officer?
No. The platform keeps a proper record and makes the right thing the easy thing, but DBS checks, your club welfare officer and your obligations to the FA and your league stay with the club and its people.
Does joining cost more for these protections?
No. Every protection on this page is on every plan, from the cheapest to the most expensive, never a paid add-on.
Built the careful way.
Clubs run on trust and children's data, and none of that should be rushed to hit a launch date. Early-access clubs are set up personally, and places are limited.